1) The board discussed and approved reducing the time to 1 hour for the Kindergarten group and reducing the fees to $20 starting for the 2012 fall season.
2) An application as been sent to the school hoping to hold winter training sessions on Sunday afternoons in the AUX gym. It would start the 1st of Jan 2012 and probably run for 5 weeks. Dan is confirming with our insurance that the policy will be in effect for this time period.
3) The new apparel site through MyLocker.net is up and running. This has been emailed to all PAYSO members allowing them to order apparel and other club items any time of the year. The club receives a 12% commission on all sales.
4) The board position descriptions were revised and approved. They only major change was the combining of the Field Manager and the Equipment Manager into one position. We felt this would be easier for one individual after the shelter is completed and have an area to store the club team equipment and field equipment.
5) The board approved spring registration to begin after the 1st of Jan with a cut-off date of mid March in order to complete rosters and organize teams.
6) The end of the year surveys were reviewed and out of 109 players we had 35 responses. It was a great tool to help us get feedback from the parents as to what they saw during the season as well as to help us make changes to improve what we do.
7) Paul is taking the lead in creating a PAYSO scholarship. It is still in the developmental stages.
8) We also discussed creating team rosters with player and parent info that we could distribute to the parents at the beginning of the season so everyone would have a contact list in the event someone needs a ride or things come up that need to be coordinated. Dan will contact the parents to make sure they are OK with the info being given out.
9) Dan spoke with Daniel Build and the organization needs to fill out a permit that allows us to continue to use Valley View Park and the right to conduct activities there. It is just a formality and Dan will complete the necessary documents to submit to the Parks Commission.
10) The board will also put together an announcement to put into the Poynette Press regarding the upcoming spring season and registration as well as solicit new board members and volunteers for the club. It was decided the club will also post the board descriptions so the community knows what it takes to be involved.